Inquiry
Guests send their dates and a message, and you reply before anything is confirmed.
Apartment and aparthotel hosts
A booking widget for holiday apartments and aparthotels
Show live availability for your apartment, studio, or aparthotel and take direct bookings from your own website. Keep it inquiry-first, send a secure payment link after you approve, or take payment in the widget on Pro.
Free availability calendar
Booking widget on Pro
Multiple rentals on Plus and Pro
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Direct bookings without buying a whole system. Accurate dates on your website, and payment only when it suits how you host.
Keep every rental in sync
Import iCal feeds from Airbnb, Booking.com, Vrbo, or any source so each apartment's availability stays aligned across channels.
Win direct bookings for repeat city stays
Apartments attract returning business and city-break guests. A booking form on your own site keeps those stays commission-free.
Show every apartment in one widget
Put your apartments in a collection: guests pick dates, then choose from the rentals free for those dates, each shown with its photo and real price. Rental tiers cover a small aparthotel without enterprise software.
Turn on guest payments when you are ready
Send a secure payment request after approval, or let guests pay in the booking form on Pro once your pricing and rules are set.
Booking sites
Your dates match Airbnb, Booking.com and Vrbo. Paste each site's calendar link so open dates for your apartment match what they show. Free syncs one site; Plus and Pro sync them all.
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Booking requests
Approve every stay before it is confirmed. On Pro, each request from your apartment website arrives by email with the dates, guests and message.
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The phone app
A request reaches your phone. See the dates and total, then confirm or decline. On Android now, iPhone soon.
- App StoreComing soon
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Payments
Get paid the way that fits, commission-free. On Pro, send a deposit or balance link once you confirm, or let guests pay by card in the booking form.
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Booking types
Choose how guests book. Pick the booking type for your Pro booking form that matches how you already host.
Request to book
Guests send a request, you approve it, then you send a secure link for a deposit or the full amount.
Instant book
Guests see the total and pay by card in the booking form, through Stripe.
No website? Share one link. Every rental gets a link page with its photo, your words and your calendar to book from. Several rentals can share one page. Put it in your bio or send it to guests. On every plan.
Other ways hosts use RentalBeam. The same calendar and booking form, set up for nearby kinds of rental.
Related guides. Step-by-step guides for setting up your calendar, booking form and payments.
Frequently asked questions. Answers for apartment and aparthotel hosts, from setup to payments.
Does RentalBeam take a commission on my direct bookings?
No. RentalBeam never takes a commission on your booking revenue on any plan, and Pro adds no RentalBeam booking or application fee. If a guest pays by card through RentalBeam, only the standard Stripe card-processing fee applies, and that fee goes to Stripe, the same as any payment processor. Inquiry, pay-later, and off-platform bookings (such as bank transfer) have no per-transaction cost at all.
Does RentalBeam support coupon codes and discounts?
Yes. RentalBeam Pro includes coupon codes, percentage and fixed-amount discount rules, seasonal prices, and a weekend price. You can run promotional codes for repeat guests, configure off-season discounts, and combine them with custom fees and booking rules from the same booking form widget setup.
Can I charge sales tax, VAT, or occupancy tax on my booking form?
Yes. RentalBeam Pro supports percentage fees built for taxes: you enter the rate (up to three decimals, so rates like 8.875% work) and it is calculated on the discounted subtotal plus your other fees, the same base tax authorities use. The rate can be added on top of your prices (US-style sales tax) or shown as already included in them (EU-style VAT, with an "Includes VAT (20%)" line under the total). You can exclude individual fees from the tax base when your jurisdiction does not tax them, and guests see the tax clearly labeled with the rate. Fixed per-person tourist taxes are also supported through per-guest-per-night fees with child age rules.
Can I message guests from my email inbox?
Yes. On Pro, every booking notification email includes a reply address linked to that booking. Reply in Gmail, Apple Mail, or any email app and your message goes to the guest. When they reply, it comes back to your inbox and is saved with that booking in your dashboard. Your personal email address is never shared with the guest.
Is RentalBeam apartment booking software?
RentalBeam is not a full property management system. It helps apartment and aparthotel hosts publish live website availability, collect direct booking requests, and optionally accept guest payments on Pro.
Can I manage multiple apartments?
Yes. Plus and Pro come for 1 or 3 rentals, or any number from 5 to 50 rentals, priced per rental, with multiple iCal sources per rental, which fits hosts managing several apartments or a full aparthotel.
Can I keep my apartment on Airbnb and Booking.com?
Yes. Nothing here touches your listings. They keep running, and their booked dates flow in so your website calendar follows the booked dates on your other sites.
Can guests pay online for an apartment booking?
On Pro, hosts can enable Stripe Connect guest payments and use Instant book or Request to book. The availability calendar itself is free on every plan.
Free to start, live in about 2 minutes.
The availability calendar is free. Add booking requests, payment links and card payments on Pro.