Inquiry
Guests send their dates and a message, and you reply before anything is confirmed.
Trailer and equipment rental operators
Trailer rental bookings with the form fields your counter actually needs
Show live availability for every trailer on your own website, then take rental requests with tow vehicle details, hitch class, license numbers, and photo ID uploads, with no separate form builder required.
Live availability per trailer
Photo ID uploads on Pro
No commission on your bookings
rentalbeam.com/dashboard
Direct bookings without buying a whole system. Accurate dates on your website, and payment only when it suits how you host.
Calendar and form in one widget set
The availability calendar and the booking form come from the same dashboard, so you do not need to stitch a third-party form builder onto your calendar.
Capture tow and hitch details
Custom fields collect tow vehicle, hitch class, and license details with the request, and renters can upload a photo ID on Pro.
Approval-first by design
Review each request, verify the renter and the equipment fit, then confirm, with an optional secure payment link after approval.
Pick-up and drop-off, counted in days
Set the trailer to By the day on its Details page and the booking form and your emails say pick-up and drop-off and count days, in all 25 languages, with no guest count to fill in. Per-day pricing, fees for straps, dollies, or delivery, and long-rental discounts are unchanged.
Booking requests
Confirm the hitch fits before you confirm the booking. Each request arrives with the tow vehicle and hitch class you asked for, ready to approve.
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The phone app
A request reaches your phone. See the dates and total, then confirm or decline. On Android now, iPhone soon.
- App StoreComing soon
Google Play and the Google Play logo are trademarks of Google LLC.
Form fields
Replace your separate form builder. Ask for the tow vehicle, hitch class and license number, up to 20 fields per rental.
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Payments
Get paid the way that fits, commission-free. On Pro, send a deposit or balance link once you confirm, or let renters pay by card in the booking form.
rentalbeam.com/dashboard
Booking types
Choose how guests book. Pick the booking type for your Pro booking form that matches how you already host.
Request to book
Guests send a request, you approve it, then you send a secure link for a deposit or the full amount.
Instant book
Guests see the total and pay by card in the booking form, through Stripe.
No website? Share one link. Every rental gets a link page with its photo, your words and your calendar to book from. Several rentals can share one page. Put it in your bio or send it to guests. On every plan.
Other ways hosts use RentalBeam. The same calendar and booking form, set up for nearby kinds of rental.
Related guides. Step-by-step guides for setting up your calendar, booking form and payments.
Frequently asked questions. Answers for trailer and equipment rental operators, from setup to payments.
Does RentalBeam take a commission on my direct bookings?
No. RentalBeam never takes a commission on your booking revenue on any plan, and Pro adds no RentalBeam booking or application fee. If a guest pays by card through RentalBeam, only the standard Stripe card-processing fee applies, and that fee goes to Stripe, the same as any payment processor. Inquiry, pay-later, and off-platform bookings (such as bank transfer) have no per-transaction cost at all.
Does RentalBeam support coupon codes and discounts?
Yes. RentalBeam Pro includes coupon codes, percentage and fixed-amount discount rules, seasonal prices, and a weekend price. You can run promotional codes for repeat guests, configure off-season discounts, and combine them with custom fees and booking rules from the same booking form widget setup.
Can I charge sales tax, VAT, or occupancy tax on my booking form?
Yes. RentalBeam Pro supports percentage fees built for taxes: you enter the rate (up to three decimals, so rates like 8.875% work) and it is calculated on the discounted subtotal plus your other fees, the same base tax authorities use. The rate can be added on top of your prices (US-style sales tax) or shown as already included in them (EU-style VAT, with an "Includes VAT (20%)" line under the total). You can exclude individual fees from the tax base when your jurisdiction does not tax them, and guests see the tax clearly labeled with the rate. Fixed per-person tourist taxes are also supported through per-guest-per-night fees with child age rules.
Can I message guests from my email inbox?
Yes. On Pro, every booking notification email includes a reply address linked to that booking. Reply in Gmail, Apple Mail, or any email app and your message goes to the guest. When they reply, it comes back to your inbox and is saved with that booking in your dashboard. Your personal email address is never shared with the guest.
Does the form say check-in and check-out?
Not if you set the rental to By the day on its Details page. The form, your emails, and your dashboard then say pick-up and drop-off and count days instead of nights. A day is the 24-hour period that starts at pick-up, so Monday to Tuesday is one day. Whether the form asks how many people are coming is your choice, under Guests & policies.
Does RentalBeam work for trailer and equipment rentals?
Yes, for day-based rentals. Each trailer gets an embeddable availability calendar, and on Pro a booking form with custom fields, photo ID uploads, and optional Stripe-powered card payments. Hourly slots are not supported.
Can I replace my separate form builder?
Yes. The Pro booking form supports up to 20 custom fields per rental: text, dropdowns, checkboxes with fees, dates, times, numbers, and file uploads, so the calendar and the form finally live in one tool.
Can I collect a photo ID with the request?
Yes. On Pro, add a file upload field and renters can attach a photo ID or document (image or PDF, up to 10 MB) with their request. You view it securely from the booking in your dashboard.
How do customers pay?
Two ways to get paid: review the request and send a secure payment link, or let customers pay by card in the widget on Pro. Both pay out to your own Stripe account, and RentalBeam takes no commission on your booking revenue.
Free to start, live in about 2 minutes.
The availability calendar is free. Add booking requests, payment links and card payments on Pro.