RentalBeam

Trailer and equipment rental operators

Trailer rental bookings with the form fields your counter actually needs

Show live availability for every trailer on your own website, then take rental requests with tow vehicle details, hitch class, license numbers, and photo ID uploads - no separate form builder required.

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One calendar per trailer or unit
Photo ID uploads on Pro
No commission on your bookings
Compare booking flows
RentalBeam availability and booking tools preview

Works alongside your stack

Your website booking flow, connected to familiar platforms and payments

RentalBeam handles the host workflow while iCal feeds keep availability aligned. Stripe supports guest card payments and wallet options such as Apple Pay and Google Pay where available on Pro.

Works with familiar booking platforms

Keep Airbnb, VRBO, and Booking.com in the mix while RentalBeam handles your website flow.

Supports many major cards and wallets on Pro

Turn on guest payments when you are ready. Card brands and wallets such as Apple Pay and Google Pay appear where Stripe, device, browser, and region support them.

Secure card processing

Hosts use RentalBeam day to day. Stripe supports card processing and payouts underneath the same host workflow.

Third-party names and logos are used for identification only and remain the property of their respective owners.

Product facts

What this setup gives you

No invented uplift numbers - just the practical capabilities hosts need before they publish a direct booking path.

0%
Commission on booking requests that come from your own website
20
Custom form fields per calendar, including file uploads, on Pro
~2 min
To publish a live, embeddable availability calendar

Why it fits

A direct booking path without overbuying software

RentalBeam keeps the guest-facing website flow focused: accurate dates, the right request path, and payment only when that fits how you host.

Calendar and form in one widget set

The availability calendar and the booking form come from the same dashboard, so you do not need to stitch a third-party form builder onto your calendar.

Capture tow and hitch details

Custom fields collect tow vehicle, hitch class, and license details with the request - and renters can upload a photo ID on Pro.

Approval-first by design

Review each request, verify the renter and the equipment fit, then confirm - with an optional secure payment link after approval.

Day-based rates and add-ons

Per-day pricing with optional fees for straps, dollies, or delivery, plus discounts for longer rentals and coupon codes on Pro.

Booking flows

Choose the guest path that matches how you host

RentalBeam does not force every property into one checkout model. Start inquiry-first, request payment after approval, or take payment in the widget when your pricing and payout setup are ready.

Lowest commitment

Inquiry only

Hosts who want to screen, quote, or reply manually before anything is confirmed.

Guests send dates and details from your website. You review the request and reply with the next step.

  1. 1Guest chooses available dates and sends a request
  2. 2Host reviews stay details and guest message
  3. 3Host replies, confirms manually, or declines

Approval first

Request now, bill later

Hosts who want a clear booking request first, then a secure payment link after approval.

Guests request the stay, you approve it, then send a secure payment request for deposit, balance, or full payment.

  1. 1Guest submits the stay request
  2. 2Host confirms the stay and payment steps
  3. 3Guest pays later through a secure RentalBeam page
Often a strong fit for this host type.

Fastest checkout

Pay in widget

Pro

Hosts with reliable pricing who want guests to complete card payment during the website flow.

Guests choose dates, review the total, and pay in the booking widget when Stripe-powered payments are enabled.

  1. 1Guest chooses dates and sees the amount due
  2. 2Guest pays in the widget with a Stripe-supported method
  3. 3Host receives the booking request and payment status
Often a strong fit for this host type.

How to use it

A practical path from website dates to a confirmed stay

Start with the piece that solves today's problem, then add the booking and payment layers when the guest journey is ready.

Best first step

Publish live trailer availability

Start with the free calendar widget so customers can see open dates for each unit before they call.

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Booking layer

Add the Pro booking form

Take rental requests with dates and the tow, license, and ID details your counter checklist needs.

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Payments

Bill after approval or pay in widget

Send a secure payment request once you approve, or take card payment during submission on Pro.

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No PMS migrationBooking widget on ProWallets appear where supported

Related solutions

Other ways hosts use RentalBeam

Compare the same booking engine through nearby host types, then pick the page that matches your sales motion best.

Vacation rental hosts

A vacation rental booking engine that fits your website flow

Show synced availability from Airbnb, VRBO, and any iCal source on your website. Then, on Pro, give guests a booking form where they can inquire, get a payment link after you approve, or pay directly in the widget.

Bed-and-breakfast owners

B&B booking software for hosts who still want a human touch

Give guests a professional B&B booking path without adopting a full PMS. Use inquiry-first requests, send secure payment links after approval, or enable Stripe-powered guest payments on Pro when your pricing is ready.

Boutique and small hotels

Small hotel booking software for your existing website

Add a direct booking widget, live availability, and optional guest payments to your hotel website. RentalBeam handles the guest-facing booking path while your front-desk and operations tools stay separate.

Frequently asked questions

Common questions for trailer and equipment rental operators

No. RentalBeam Pro takes zero commission and adds no RentalBeam booking fee - your direct booking revenue is 100% yours. The booking form widget, guest payment workflow, coupon codes, seasonal pricing, custom fields, and booking rules are all included. The only cost when a guest pays by card through RentalBeam is the standard Stripe card-processing fee, which is paid to Stripe, not RentalBeam. Inquiry-only and pay-later flows have no per-transaction cost.

No. RentalBeam never takes a commission on your booking revenue on any plan, and Pro adds no RentalBeam booking or application fee. If a guest pays by card through RentalBeam, only the standard Stripe card-processing fee applies - that fee goes to Stripe, the same as any payment processor. Inquiry-only, pay-later, and off-platform bookings (such as bank transfer) have no per-transaction cost at all.

Yes. RentalBeam Pro includes coupon codes, percentage and fixed-amount discount rules, and seasonal pricing tiers. You can run promotional codes for repeat guests, configure off-season discounts, and combine them with custom fees and booking rules from the same booking form widget setup.

Yes. On Pro, every booking notification email includes a reply address linked to that booking. Reply in Gmail, Apple Mail, or any email app and your message goes to the guest. When they reply, it comes back to your inbox and is saved in the dashboard Messages tab. Your personal email address is never shared with the guest.

Yes, for day-based rentals. Each trailer or unit gets an embeddable availability calendar, and on Pro a booking form with custom fields, photo ID uploads, and optional Stripe-powered card payments. Hourly slots are not supported.

That is the goal. The Pro booking form supports up to 20 custom fields per calendar - text, dropdowns, checkboxes with fees, dates, times, numbers, and file uploads - so the calendar and the form finally live in one tool.

Yes. On Pro, add a file upload field and renters can attach a photo ID or document (image or PDF, up to 10 MB) with their request. You view it securely from the booking in your dashboard.

Choose the flow that fits: review requests and bill later through a secure payment link, or let customers pay by card in the widget on Pro. Both run on Stripe Connect, and RentalBeam takes no commission on your booking revenue.

Trailer and equipment rental operators

How RentalBeam fits a trailer and equipment rental operators workflow

RentalBeam helps trailer and equipment rental operators show live availability on their own website with automatic iCal sync from Airbnb, VRBO, Booking.com, Google Calendar, and any other iCal-compatible source. The availability calendar is available on the Free plan, while Plus and Pro add more control over sources, managed dates, combined exports, custom colors, branding removal, and per-source sync health. On Pro, the same calendar becomes a real direct-booking surface with a booking form widget, coupon codes, seasonal pricing, configurable booking fees, custom guest fields, booking rules, and optional inline guest card payments through Stripe Connect.

RentalBeam is built to work alongside your OTA listings - not replace them. It is not a full PMS, not a channel manager, and not a website builder. It is the bridge between a simple website calendar and a calmer direct-booking flow.

Start with a live availability calendar

  • Free plan available: one calendar, one iCal source, a multi-month view, and an embeddable availability widget.
  • Any iCal source: Airbnb, VRBO, Booking.com, Google Calendar, and other feeds that export iCal or ICS.
  • Automatic syncing: RentalBeam refreshes availability through iCal so your website never relies on manual updates.
  • Built for real websites: responsive layouts, 12 supported languages, and embed options for WordPress, Wix, Squarespace, Webflow, and custom HTML.
  • More control on Plus: managed dates, custom colors, branding removal, and a combined export URL back out to other calendar tools.

Grow into direct bookings on the same foundation

  • Booking form widget on Pro: add a direct booking form alongside your availability calendar so guests can inquire, wait for approval and a secure payment link, or pay in the widget from your own website.
  • Flexible payment path: stay inquiry-first, approve requests and send a secure payment link later, or enable guest card payments when you want a faster checkout flow. Apple Pay and Google Pay can appear where supported by Stripe, the guest device, browser, region, and the host's connected account setup.
  • Host controls: seasonal pricing, configurable booking fees, percentage and fixed-amount discount rules, coupon codes, multi-currency pricing, split payment steps, invoice PDFs, custom guest fields, guest-count settings, and booking rules (booking window, advance notice, prep time, min/max stay).
  • Sync visibility: track Healthy, Stale, or Error status per source and see export access activity from your dashboard.

Keep 100% of your direct bookings

RentalBeam Pro is a single direct-booking plan with no commission and no RentalBeam booking fee. It unlocks the booking form widget, guest-payment workflow, coupon codes, seasonal pricing, custom fields, booking rules, host email tools, and reply-from-inbox guest messaging. RentalBeam never takes a cut of your booking revenue. When a guest chooses to pay by card through RentalBeam, the only deduction is the standard Stripe card-processing fee, which is paid to Stripe - not RentalBeam. Inquiry-only, pay-later, and off-platform bookings (such as bank transfer) carry no per-transaction cost at all.

Install on every major website builder

Typical setup flow

  1. Copy your iCal URL: get the export link from Airbnb, VRBO, Booking.com, or another iCal-compatible source.
  2. Create your widget: paste the feed into RentalBeam and preview your availability calendar instantly.
  3. Embed it on your website: add the snippet to WordPress, Wix, Squarespace, Webflow, or custom HTML.
  4. Add bookings when you are ready: on Pro, keep inquiry-first, send payment after approval, or turn on guest card payments from the same setup.

Related guides

Related guides

Continue with the practical setup and strategy guides behind this solution.

How to take boat, trailer, and car rental bookings on your own websiteInquiry only vs request now vs pay in widgetHow to accept direct bookings from your website

Build the booking flow that fits your property.

Start with a free availability calendar, then add booking requests, secure pay-later links, payment PDFs, and optional guest card payments on Pro.

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