How to show availability on your vacation rental website

Why publish availability on your own site

Guests deciding where to stay want immediate clarity. Imported availability refreshes automatically, at most every 30 minutes, and any lag comes from the source platform's own feed cache rather than RentalBeam. If availability is not visible, many users bounce before contacting you. If you are starting from scratch and do not have a property management system, see how to add a website availability calendar without a PMS.

• Reduce inquiry friction with clear available dates
• Improve trust and booking intent from website visitors
• Keep schedule aligned across OTA channels
• Lower manual admin workload for hosts and teams

What you need

• At least one iCal URL from Airbnb/VRBO/Booking.com
• A RentalBeam calendar widget in dashboard
• Website editor access for embed placement

Setup steps

1. 1

   Collect your iCal URL(s)

   1. Open your OTA host dashboard
   2. Find the calendar export or iCal section
   3. Copy the feed URL for each listing/channel
2. 2

   Create your availability widget

   1. Go to your RentalBeam dashboard
   2. Create a calendar widget and paste iCal feed(s)
   3. Adjust theme and display options
   4. Save and preview

   Keep it simple

   Start with one source and validate rendering before adding multi-source feeds.

   What upgraded plans add

   Plus and Pro increase source capacity to 10 iCal feeds per rental, add manual blocked ranges with labels and colors, remove RentalBeam branding, and let you export one combined iCal URL for Google Calendar or OTA imports where supported.

   Not signed up yet? See the vacation rental calendar widget.

3. 3

   Embed on your website

   Paste the generated embed code where guests check availability:

   htmlCopy

   <iframe
   src="https://rentalbeam.com/embed/your-widget-id"
   width="100%"
   height="446"
   frameborder="0"
   style="border: none; border-radius: 8px;">
   </iframe>

4. 4

   Verify guest experience

   Widget loads correctly on desktop and mobile

   Booked dates are visibly blocked

   Theme contrast is readable in dark and light mode

   Page still loads quickly after embedding

Free vs Plus vs Pro for the availability widget

Here is exactly what changes as you move from Free to Plus to Pro for the availability calendar:

Make calendar management easier, not just prettier

A website calendar is usually the first step. The next challenge is keeping Airbnb, VRBO, Booking.com, Google Calendar, and your own manual closures aligned without guesswork.

• Import multiple OTA feeds into one calendar view
• Manually close owner stays or maintenance windows with custom labels and colors
• Export one combined iCal URL for Google Calendar or OTA imports where supported
• Monitor Healthy, Stale, or Error sync status per source
• See when platforms last fetched your export URL

Troubleshooting

Calendar not visible

Dates look outdated