Exporting your calendar

Share a combined RentalBeam iCal feed with the platforms and calendar apps that support import.

Available onPlusPro

Get your export URL

Open the rental from the Rentals tab, choose Booking sites, and copy the URL in the Combined Feed section. One feed combines your confirmed bookings, held requests, your manually blocked dates, and every connected source, so it is your full availability. Days you opened on Dates & prices are left out of it. iCal export requires a Plus or Pro plan.

The rental's Booking sites section showing the Combined Feed export URL, its last-pulled line, and the guest details choice — The Combined Feed section: your export URL, when it was last pulled, and the guest-details choice.

Guest details are private by default

Bookings in the feed show as Blocked with no guest name, email, or guest count. Keep it that way for any feed you give to another platform. If you subscribe to the feed from your own private calendar and want to see who is arriving, switch Guest details in this link to Included. Just remember that every platform holding the URL receives the same details.

With details included, each event carries its own name, so you can tell the days apart:

Kind of day	Event name in your calendar
A booking	The guest's name
A cleaning or turnover day	Prep time
Days held back for your minimum lead time	Advance notice
Days beyond how far ahead you take bookings	Booking window
A date you closed by hand	Closed

Platforms like Airbnb and Vrbo read only the dates, not these names. They simply see the days as unavailable.

Add it on each platform

Airbnb: open your listing's Calendar, then Availability settings, find Connect calendars (sometimes shown as "Import calendar"), paste the URL, and give it a name like "My website".

Vrbo: in your dashboard open Calendar, choose Reservations and import (or "Import calendar"), paste the URL, and save.

Booking.com: in the Extranet open Rates & Availability, then Sync calendars, choose Add calendar connection, and paste the URL.

Google Calendar: the fastest way is the Google Calendar option in the More menu on the rental's page, which subscribes your own calendar in one click to a personal My Calendar feed: guest names and details included, since that one is for your eyes. Manually: in Google Calendar choose Other calendars, then From URL and paste any feed address.

Platforms poll iCal feeds on their own schedule: Airbnb and Vrbo typically re-check every few hours, and Google Calendar can take up to a day. On Plus and Pro, RentalBeam always serves the feed fresh; the wait is on the platform's side. On the Free plan your export links are paused and give platforms no dates, and the same links work again on a paid plan. The free iCal Sync tool at icalendarsync.com gives you a preview, and the link itself needs Plus. The Last pulled line under your URL shows when a platform actually fetched it, so you can confirm the connection is live without waiting for a test booking. If you archive a rental, its export link stops working. Restore the rental and the same link works again.

Custom exports

Add a RentalBeam link, under More RentalBeam links in the rental's Booking sites, builds extra feeds with their own settings: include only certain sources, only confirmed bookings, or different privacy. Each custom feed gets its own private URL. If you ever share a link by mistake, delete that export and create a new one. The old address stops working the moment it is deleted.

Dates imported from a platform are echoed back in your export. Never import your RentalBeam feed into a platform that is already connected as an import source for the same rental. The round trip can create duplicate blocks.